Section 139(2) The report of an examiner under subsection (1) shall include. In order to answer the question, What is expected for a Crown corporation to have reasonable assurance that its assets are safeguarded and controlled, its resources are managed economically and efficiently, and its operations are carried out effectively (FAA S. 131 2 (a) and (c))? an analysis and cross-walk was performed to identify the expectations for systems and practices to be in place to achieve these statutory control objectives from documents written for guidance on conducting special examinations around the time of the change in the FAA. Although the two terms are mostly used together, they are not synonymous. Further, it assists, where applicable, the coordination of work done by other practitioners and experts. This three-year span was selected as there were significant changes to service delivery approachesin June2019 and we expected to see evidence of the results of these changes.. The team should ensure that it clearly understands the corporations mandatewhy it was created and what its objectives areto assess whether its operations are being carried out effectively. Although some areas may be significant, they may not be auditable forone or more of the following reasons: The audit team should refer to its assessment of engagement risk when considering auditability (OAG Audit4020 Risk assessment). Relying on the work of others and on existing information could reduce the number of hours and the extent of audit effort required. A99-A103, A105-A109). A156(c)), 44. The audit team should select a time frame to enable it to assess the entitys performance against the criteria for a period that is long enough to cover any events that the team wants to take into account, such as a change in operations. evidence-gathering techniques and testing strategies required. It ensures that the audit team has a good understanding of what work to undertake and how to undertake it. The planning phase involves the important tasks of elaborating a detailed approach; documenting the nature, timing, and extend of procedures to be performed; and the reasons for selecting them. For example, discussing the nature and timing of detailed procedures with the appropriate party(ies) may compromise the effectiveness of the engagement by making the procedures too predictable. In consequence, the period covered by the audit for a special examination is typically from the beginning of the planning phase until the end of the examination phase (end of field work). Determining essential systems and practices. COPYRIGHT NOTICE This document is intended for internal use. During planning, in order to allocate sufficient resources to the audit project, the audit team assesses and documents the expected extent of audit effort required to obtain reasonable assurance. Tags: In determining the audit approach to address past issues, teams should consider the action taken by management to address the issues and whether it has a reasonable level of assurance on actions taken in response. The audit team identifies matters of significance to include in the scope of an audit, based on an understanding of the subject matter, risk assessment, and an evaluation of internal controls (if relevant). For example, in lines of enquiry related to governance, risk management, strategic planning, and so on, the audit team could include the systems and practices in place to manage the LTWO-affiliated entity. Was this system and practice the subject of a recommendation or significant deficiency in the previous special examination report? Scoping the audit involves narrowing the audit to relatively few matters of significance that pertain to the audit objective and that can be audited within allocated resources. The audit team needs to consider the following elements when making decisions about scope and approach: With the exception of suitability of criteria that is discussed under OAG Audit4043 Audit criteria, each of these considerations are covered in the following sections. This includes email, fax, mail and hand delivery, or use of any other method of distribution or reproduction. The special examination provides a conclusion on the Crown corporations systems and practices that are current and in place at the time of the audit. The audit teamcan consult withthe appropriate internal specialists (if applicable) before scoping the special examination. The Financial Administration Act requires the audit team to consider relying on work performed by the Crown corporations internal audit function, as far as it is practicable to do so. (Ref: Para. Lines of enquiry are a way to organize the audit work and correspond to areas to be audited within the scope. [Nov2015], In performance audits, the audit team shall follow up on issues that led to recommendations in a previous audit report if those issues continue to be of interest to Parliament and/or pose a significant risk. This assessment requires professional judgment and should consider the concepts of significance (OAG Audit2020 Significance) and risk, including the impact on engagement risk (OAG Audit4020 Risk assessment). The rationale for dropping them is documented in the audit file. Is the timing appropriate for auditing the issue? The audit team shall perform a risk-based planning exercise to determine the scope and approach of the audit. The practitioner shall consider significance when: (Ref: Para. External Audit, Section 131(2) The books, records, systems and practices referred to in subsection (1) shall be kept and maintained in such manner as will provide reasonable assurance that. Determining the nature and extent of audit procedures is also driven by sources of evidence as set out in the audit logic matrix (see OAG Audit4044 Developing the audit strategy: audit logic matrix), by evidence-gathering techniques to be used during the audit (OAG Audit4045 Evidence-gathering methods) and possible scope limitations (i.e. CSAE 3001 also requires that the audit team obtains an understanding of the subject matter in order to be able to identify and assess the risks of significant deviations and provide the basis for designing and performing audit procedures to respond to the assessed risks and obtain sufficient appropriate evidence to support the audit conclusion. inability to obtain sufficient appropriate evidence), and its impact on the conclusion (OAG Audit7040 Audit conclusion). Broaden your QHSE knowledge with resources for all skill levels.Whether you need the latest advanced tactics, a refresher on the basics, or to start from scratch, this is your home for QHSE knowledge. To meet the objective of a special examination as set out in the Financial Administration Act, the audit team selects systems and practices considered essential to providing the corporation with reasonable assurance that it is meeting its statutory control objectives (i.e. While scoping the audit and determining the audit approach to be followed, the team needs to determine the possibility of using the work of others and relying on it. In smaller or less complex engagements, the entire engagement may be conducted by a very small engagement team, possibly involving the engagement partner (who may be a sole practitioner) working without any other engagement team members. This information is used to determine whether each line of enquiry is needed to support the overall planned value added of the audit. OAG Audit 1143 Documenting significant matters and related significant professional judgments The audit team shall select issues on the basis of their significance, their planned value added, and their auditability. A85. Core systems and practices and standard criteria, as well as additional guidance for expanding the scope of a special examination based on risk and internal controls assessment, can be found in the document Special Examination Audit Approach., Determining the effect of affiliated entities on the scope. [Nov2011], The scope of all special examinations of Crown corporations shall, at a minimum, cover core systems and practices which are assessed using the Offices standard criteria. This work is iterative and is not necessarily undertaken in a linear fashion. If the audit team is unable to obtain sufficient appropriate evidence to conclude against the selected criteria for all of the operations of the parent Crown corporation, including any significant LTWO-affiliated entity, the OAG may need to express a qualification in the special examination conclusion. These assessments identified a core set of systems and practices that were deemed to be applicable in all cases, and in most cases sufficiently comprehensive to determine if a Crown corporation is achieving its statutory control objectives. If the engaging party imposes a limitation on the scope of the practitioners work in the terms of a proposed direct engagement such that the practitioner believes the limitation will result in the practitioner disclaiming a conclusion on the underlying subject matter, the practitioner shall not accept such an engagement as an assurance engagement, unless required by law or regulation to do so. OAG Audit 4043 Audit criteria As a result, you will be able to communicate those to all parties involved in the audit process. the information or evidence required is not available or cannot be obtained efficiently. The scoping decision for a special examination should be based on how significant the less than wholly-owned (LTWO) affiliated entitys operations are to the parent Crown corporation. Section 131(1) Each parent Crown corporation shall cause. The audit approach corresponds to the nature, extent, and timing of the work being undertaken in order for the audit team to provide reasonable assurance to the intended user of the report on the audit conclusion, against the audit objective. For example: The audit will assess practices in place during the period of the audit, 1April2019 to 31March2020. The nature and extent of planning activities will vary with the engagement circumstances, for example the complexity of the underlying subject matter and criteria. When discussing matters included in the overall engagement strategy or engagement plan, care is required in order not to compromise the effectiveness of the engagement. To inform a scoping decision, the audit team determines the value that the audit will add in terms of the assurance, information, and advice to be provided. Reproduced, with permission, from the CPA Canada Handbook, The Chartered Professional Accountants of Canada, Toronto, Canada. Professional judgment is needed to determine which controls are relevant in the engagement circumstances. Are there areas involving large dollar amounts? Are controls poorly designed or not adequately implemented? Obtaining an understanding of the underlying subject matter and other engagement circumstances provides the practitioner with a frame of reference for exercising professional judgment throughout the engagement, for example, when: A105. (Ref: Para. The audit scope and approach, including lines of enquiry, should be included in the audit logic matrix (OAG Audit4044 Developing the audit strategy: audit logic matrix), which also includes the objectives, criteria and their sources, audit questions, data sources, and other information. A90-A98), (a) Planning and performing the assurance engagement, including when determining the nature, timing and extent of procedures; and. Major scoping decisions for special examinations include determining the effect of affiliate entities on the scope and deciding which systems and practices are considered essential for responding to risks assessed during planning(see Matters of significance below). what entities (or parts thereof) are included in the audit, what programs or activities or functions are included in the audit, and. L%RAngY? @F)cm{d !aVf:[_)O|]"hYmu%z>&wF8k'VkX32*(LrByMENB;I`GAwdu=~hJ=|mmKMnw-_pm~3)Qo`?-QR(d To avoid a qualification of the conclusion, the audit team may need to collect evidence that exists only in the LTWO-affiliated entity. ISO, Although these discussions often occur, the overall engagement strategy and the engagement plan remain the practitioners responsibility. Although the control objectives are identified separately in the FAA, each is affected by a variety of systems and practices acting in concert. Mango can be used to control and maintain all aspects of an organisation's QHSE compliance requirements.So whatever your needs - be they Health & Safety, Quality, Environmental Management, Food Safety - or all four - Mango is the answer. The audit team may decide to have a shorter audit period, such as one-year. OAG Audit 4045 Evidence-gathering methods The audit scope includes a description of what elements are included in the audit. A99. The characteristics of the engagement that define its scope, including the terms of the engagement and the characteristics of the underlying subject matter and the criteria. [Nov2015], In special examinations, the audit team shall consider significant deficiencies identified and recommendations made in the previous special examination report when determining the scope of the audit. With a smaller team, co-ordination of, and communication between, team members is easier. Establishing the overall engagement strategy in such cases need not be a complex or time-consuming exercise; it varies according to the size of the entity, the complexity of the engagement, including the underlying subject matter and criteria, and the size of the engagement team. Planning involves the engagement partner, other key members of the engagement team, and any key practitioners external experts developing an overall strategy for the scope, emphasis, timing and conduct of the engagement, and an engagement plan, consisting of a detailed approach for the nature, timing and extent of procedures to be performed, and the reasons for selecting them. Criteria: the requirements to audit against. The conclusion of a special examination includes an opinion statement onwhether there were any significant deficiencies inthe Crown corporations systems and practices selected for examination. To assess whether commitments and standards reflect client needs and the organizations responsiveness to service quality issues, we also examined the files for activities that occurred during the period of 1July2017 to 31March2020. Another consideration relevant to the scope is the period covered by the audit. Examples of the main matters that may be considered include: A86. OAG Audit 1141 Identifying significant matters . The audit conclusion relates to these systems and practices as being able to provide assurance to the corporation that it met its statutory control objectives during thisperiod. Core recognizes the complex relationships both among control objectives and the systems and practices of the corporation. The practitioner shall obtain an understanding of the underlying subject matter and other engagement circumstances sufficient to: (a) Enable the practitioner to identify and assess the risks of significant deviation; and, (b) Thereby, provide a basis for designing and performing procedures to respond to the assessed risks and to obtain reasonable assurance to support the practitioners conclusion.

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